Electronic signature on envelope

On the envelope you can set electronic signature and stamp to the document if needed. You can add electronic signature using key with your electronic signature. You sign the two documents type: pdf (human readable format) and xml (structured data of the document). You can download the signature and signed documents.

How to sign a document?

If you want to sign document you have to have at least one signature field in the document. How to add electronic signature to the document you can read the topic “Electronic signature on template”. To sign the document you have to do the following:

1. Click the button of the electronic signature in the “Required signatures” block (or click the “pencil” icon to follow to the field and click it)

2. Agter clicking it, the modal window will open. In this modal window you will see the instruction related to sign process

3. Click the “Choose key” button and select your type of electronic signature which you want to apply. If sender specify “Qualified” attribute to electronic signature field you could apply only qualified electronic signature

4. Read certificates from your key (here is more info on qualified and advanced signatures)

5. Press on the button “Next” to watch the information related to documents which you’re going to sign (pdf (human readable format) and xml (structured data of the document))

6. Click the “Next” button you will see the results of the signing the documents (if documents sing successfully you will see success message if not error message)

7. After step above modal window closes and on the envelope in “required signature” block you will see that field changes and it shows information related to whom signed the document. Also you can click it and detailed information opens. In the detailed information shows who and when sign the document

8. To finish the signing documents you have to sign all documents related to your role and press on the button “Send”

9. Also, you can set a stamp to the document if needed. You may do this just press on the link “I want to choose stamp” on the second step of the document signing

How to sign all documents in envelope?

You can sign all documents in envelope for one time. To do that follow the instructions above until you get step with documents list to sign. If you will have more than one document to sing option “Sign all documents” appears. Select “Sign all documents” option and all documents from particular envelope which you’re able to sign will be shown to you.

If you continue signing procedure you will sign all documents from the list.

Note

Don’t forget to send signed envelope after last step, or signature will be lost.

How to download signed documents?

You can download the signature(s) of the document(s) when all participant with role “Signer”. You’re able to download particular document with signatures or whole envelope with all the documents inside and all signatures inside. To do this, just:

1. Check that envelope completed

2. Open envelope

3. Click the respective “Download” button in the header, to download the full envelope with all signed documents

4. Or click the respective “Download” button ahead document name and you will download particular document with all signatures

After clicking the document download button archive with the documents will be uploaded.

How to check signatures validity?

To check the validity of the signatures that roles did you have to do the following:

1. Download the archive with signatures and document(s)

2. Follow the link https://czo.gov.ua/verify

3. Select files .p7s and document you have signed

4. Click the “Check” button

After validation completed you will see results.

Content list

• How to read an advanced electronic signature?
• How to read a qualified electronic signature?
• How to read an electronic signature using a bluetooth token?
• QES with specified TIN
• Common signature errors and solutions
• How to sign a document with SmartID?